Case study · In testing

Transport: the office, the self-employed drivers and the month's invoices in one app

A specialised transport company in Madrid that works with around fifteen self-employed drivers. The first version was born at the company of one of CiberFlow's partners; the version for the whole fleet is now being tested with the office and the first drivers.

The challenge

Each driver worked out the kilometres, tolls and waiting time of their jobs by hand and handed in their invoice. The office had to check it against its own job sheet, invoice by invoice, to see if it matched.

What we've built

• An app for each self-employed driver: they log the day's jobs, it calculates routes with Google Maps (kilometres, stops and tolls per leg) and creates the invoice
• Each invoice sent by email as a PDF, or printed if the driver prefers paper
• Access for the office: it enters the waiting time, and the driver sees it on their invoice
• Administration with general or per-driver rates, including international jobs, and customer set-up
• An internal code for each job to match every trip with the office's sheet
• Tolls loaded from the Vía-T statements: entered including VAT and carried to the invoice without it
• Cross-check table: if the invoice arrives on paper, its total is entered and the app says whether it matches the work done
• Control invoice and a report per driver: what was assigned versus what was invoiced
• An "Improvements or bugs" button: each user reports from the app and the report reaches the team by email

Where it stands

In testing with the office and the first drivers, before rolling it out to the whole fleet.

See also the self-employed app · See all clients

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