Case study · In use

Self-employed haulier: invoicing and knowing what they really earn

A self-employed haulier with vans and drivers on the payroll. It's the business of one of CiberFlow's partners, and the app is used every month to invoice and keep the accounts.

The challenge

Invoices were done by hand and expenses were spread across two banks, the fuel card and the Vía-T toll tag. Since customers pay two months after invoicing, it wasn't clear until the end of the quarter whether a month had been good or bad.

What we've built

• Invoicing with Google Maps routes: kilometres, tolls and waiting time calculated from the timetable or the office's messages
• It imports the month's Excel job list and prepares the invoice as a PDF
• Cash-basis accounts, based on what actually reaches the bank: money received minus fixed and variable costs, by month and by quarter
• Fixed-cost forecast: what's planned, what's paid and what's left
• Upload bank statements as PDF or Excel, the fuel card invoice and the Vía-T statement, and each transaction is categorised automatically
• Photos of receipts: it reads the date and amount to save them as expenses, with a check first
• Unpaid invoices and the month each one will come in
• 6- and 12-month charts: money received, expenses, profit and where the money goes

Everything runs in their own Google account: the data never leaves their Drive.

Where it stands

In use every month. The app for transport companies with several drivers grew out of it.

See the version for companies with several drivers · See all clients

I want something like this for my business